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Conditional Formatting for Known or Unknown Contacts. Practically, if someone sends you an Outlook email and the message is flagged for follow-up (or any category for that matter) with a reminder date set in the past, you will receive and see the email colored in red. To automatically assign categories to messages, use Rules. With this Categorize rule, you can color code emails from unknown contacts. What gives a red email its color Receiving red emails is purely related to the way Outlook handles user-defined email properties. You can change the color associated with a category by selecting selecting Categorize, then Manage categories , then clicking the current color shown next to the category.Īssigning a Category to a Message, Calendar Event, or Taskįrom the list that appears, select Categorize, then click the category you want to assign to the item. You cannot rename existing categories, but you can delete a category by selecting Categorize, then Manage categories. Select any item on your calendar, in an email folder, or on your task list.įrom the list that appears, select Categorize. Tip 1059: Change the color of messages in the Inbox. Categories can be associated with email messages, calendar items, and tasks. You can assign a color and label to as many categories as you need, then apply those markers to messages and events either manually or, using rules, automatically.
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Microsoft frequently updates the design of Outlook on the Web, so your version may not match exactly the description given here.Ĭategories are markers you create to help you track important messages and events.